ABOUT THE INFORMATION WE COLLECT AND HOLD DURING RECRUITMENT
About the information we collect and hold DURING RECRUITMENT
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Up to and including the shortlisting stage
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The information we collect |
How we collect the information |
Why we collect the information |
How we use and may share the information |
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Your name and contact details (ie address, home and mobile phone numbers, email address) |
From you |
Legitimate interest: to carry out a fair recruitment process Legitimate interest: to progress your application, arrange interviews and inform you of the outcome at all stages |
To enable HR personnel or the personnel in the relevant department to contact you to progress your application, arrange interviews and inform you of the outcome To inform the relevant manager or department of your application |
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Details of your qualifications, experience, employment history (including job titles, salary and working hours) and interests |
From you, in the completed application form and interview notes (if relevant) |
Legitimate interest: to carry out a fair recruitment process Legitimate interest: to make an informed decision to shortlist for interview and (if relevant) to recruit |
To make an informed recruitment decision |
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Your name, contact details and details of your qualifications, experience, employment history and interests |
From you, in the completed application form and interview notes (if relevant) |
Legitimate interest: to carry out a fair recruitment process Legitimate interest: if you are unsuccessful in your application, your details may be passed on to an associated company to see if they have any suitable vacancies |
To see whether an associated company has any suitable vacancies |
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Details of your referees |
From your completed application form |
Legitimate interest: to carry out a fair recruitment process |
To carry out a fair recruitment process To comply with legal/regulatory obligations Information shared with relevant managers, HR personnel and the referee |
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Before making a final decision to recruit
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The information we collect |
How we collect the information |
Why we collect the information |
How we use and may share the information |
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Information about your previous academic and/or employment history, including details of any conduct, grievance or performance issues, appraisals, time and attendance, from references obtained about you from previous employers and/or education providers ☐ |
From your referees (details of whom you will have provided) |
Legitimate interest: to make an informed decision to recruit To comply with our legal obligations Legitimate interests: to maintain employment records and to comply with legal, regulatory and corporate governance obligations and good employment practice |
To obtain the relevant reference about you To comply with legal/regulatory obligations Information shared with relevant managers and HR personnel |
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Information regarding your academic [qualifications ☐ |
From you, from your education provider |
Legitimate interest: to verify the qualifications information provided by you |
To make an informed recruitment decision May be shared with external consultants and academic institutions to carry out background checks. |
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Your nationality and immigration status and information from related documents, such as your passport or other identification and immigration information ☐ |
From you and, where necessary, the Home Office |
To enter into/perform the employment contract To comply with our legal obligations Legitimate interest: to maintain employment records |
To carry out right to work checks Information may be shared with the Home Office |
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A copy of your driving licence ☐ |
From you |
To enter into/perform the employment contract To comply with our legal obligations To comply with the terms of our insurance |
To make an informed recruitment decision To ensure that you have a clean driving licence Information may be shared with our insurer |
You are required (by law or in order to enter into your contract of employment) to provide the categories of information marked ‘☐’ above to us to enable us to verify your right to work and suitability for the position.
* Further details on how we handle sensitive personal information are set out in our Data Protection (Employment) Policy which you can access by contacting our HR department (info@putnams.co.uk) enquiries will be forwarded onto the relevant person.
